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Planned UCPath Cut-Over Operational Impact

February 14, 2019
Dear Colleagues:
 
UC Merced implemented UCPath in December 2017 as a pilot participant in the University of California’s plan to replace its 40-year-old payroll system. UCLA and UCSB followed in September 2018, and the time has come for the next phase of campus adoption of this modernized system.
 
Our sister campuses in Berkeley and Davis (including ANR) will join UCPath next month. UCPath Portal will be offline from March 1 at 5 p.m. to March 7 at 8 a.m. and March 14 at 5 p.m. to March 20 at 8 a.m. to accommodate this transition. During this time, you will not have access to the UCPath portal.
 
Affected functions include:
  • Viewing earning statements and W-2s
  • Making address changes
  • Enrolling in direct deposit
  • Making benefit selections
 
We recommend new employees eligible for university benefits and those with a qualifying event (such as birth or adoption) enroll in benefits when the Portal is available or submit a benefits election form via email to ucpath@universityofcalifornia.edu using the Health Benefits Enrollment for Newly Eligible Employees form.
 
Payroll timelines and timesheet submissions will not be impacted during the system cut-over. However, departments should work closely with their business officer, or department designee, to ensure no critical payroll actions (e.g., appointments extensions) are missed during the cut-over period. To review payroll timelines, please click here .
 
From now through March, Departments with active recruitment for any personnel type (including undergraduate and graduate student employees) must coordinate start dates with their designated recruiter and the appropriate department designee. Failure to effectively coordinate hire dates will negatively impact an employee’s ability to secure a CatCard, access timesheets in TRS, access financial systems, etc.
 
The next deployment is scheduled for December 2019 and should include all remaining campuses and their affiliates. We will continue to keep you posted on future developments.
 
If you have any questions regarding benefits, please reach out to our benefits team at benefits@ucmerced.edu . If you have payroll related questions, please email hrpc@ucmerced.edu .
 
Thank you,
Human Resources
University of California, Merced