March 26, 2020
March 26, 2020
To: All Administrative Staff
Colleagues,
As we adjust to the changing work environments and stay at home orders brought on by the COVID-19 coronavirus crisis, we want to remind you the performance appraisal process is continuing.
In consideration of the changes to our operations, though, we have revised the performance appraisal timeline. The time allowed for employees to complete and submit their Summary of Accomplishments (SOA) has been extended to April 13. Additionally, supervisors’ deadline to submit staff appraisals has been extended to April 30.
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Please note that after 15 minutes of inactivity, the Saba system (formerly Halogen) will time out. The system allows revisions to the form, however changes made after the timeout period are NOT saved. Please make sure to save your work regularly.
Supervisors
Completion dates for each step of the approval process have been revised. Please refer to the 2019-2020 Performance Appraisal Timeline for full details.
Beginning March 30, supervisors may access the performance appraisal form in Saba to begin completing the 2019-20 evaluation for their direct reports. Supervisors are expected to submit appraisals to Human Resources by April 30. Please plan accordingly to complete evaluations for your entire team by the deadline, being mindful that remote access and increased system usage (e.g. VPN, Zoom, Skype, Teams, etc.) may require more planning, or it may take more time to schedule meetings.
To recap this year’s appraisal process:
- The appraisal period covers April 1, 2019 - March 31, 2020.
- A narrative is required for appraisals with an overall rating of Met Some Expectations or Met Few Expectations. It is best practice to provide substantive feedback regardless of rating.
- An HR review is required for appraisals rated Met Some Expectations or Met Few Expectations. The system will bypass HR steps for those rated Successfully Met Expectations and Far Exceeds Expectations.
- HR will review performance appraisals prior to second-level review.
For a comprehensive overview of this year’s performance appraisal process, please refer to the 2019-2020 Performance Appraisal process . For a full schedule of online support workshops, go to the University of California Learning Center (UCLC) and register for a session.
If you have any questions regarding the appraisal process, please contact hr@ucmerced.edu .
Thank you,
Human Resources Team
